1. Data protection in brief General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any information that can be used to identify you personally. Detailed information on the subject of data protection can be found in our data protection declaration listed below this text.

Data collection on this website

Who is responsible for the data collection on this website?

The data processing on this website is carried out by the website operator. You can find their contact details in the “Note on the responsible body” section of this privacy statement.

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This could be, for example, data you enter in a contact form.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is primarily technical data (e.g. browser, operating system or time of access to the page). This data is collected automatically as soon as you access this website.

What do we use your data for?

Some of the data is collected to ensure that the website is provided without errors. Other data may be used to analyze your user behavior.

What rights do you have with regard to your data?

You have the right to obtain, at any time and free of charge, information about the origin, recipient and purpose of your stored personal data. You also have the right to request rectification or erasure of this data. If you have given your consent to data processing, you can withdraw this consent at any time in the future. You also have the right to request that the processing of your personal data be restricted in certain circumstances. You also have the right to lodge a complaint with the responsible supervisory authority.

You can contact us at any time if you have further questions about data protection.

2. Hosting

We host the content of our website with the following provider:

External hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the hosts. This may include IP addresses, contact requests, meta and communication data, contract data, contact details, names, website access and other data generated through a website.

External hosting is done for the purpose of fulfilling the contract with our potential and existing customers (Art. 6(1)(b) GDPR) and for a professional provider to deliver our online offering in a secure, fast and efficient manner (Art. 6(1)(f) GDPR). If a corresponding consent has been requested, the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal equipment (e.g. fingerprints) within the meaning of the TTDSG. Consent can be withdrawn at any time.

Our hosting provider(s) will only process your data to the extent necessary to fulfill its performance obligations and comply with our instructions with regard to this data.

We use the following hosting provider(s): pixelx.de

Processing of orders

We have concluded a data processing agreement (DPA) for the use of the above service. This is an agreement regulated by data protection legislation and ensures that the host only processes personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

3 General notes and mandatory information on data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection provisions and this privacy policy.

When you use this website, various personal data are collected. Personal data is information that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security concerns. A complete protection of data against access by third parties is not possible.

Note on the responsible body

The data controller for the data processing on this website is

Silvia Neitzner, 92494 Sorsele Sweden

E-mail: info@vortexgrids.com

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, e-mail addresses, etc.).

Retention period

Unless a more specific retention period has been indicated in this privacy policy, your personal data will remain with us until the purpose for processing the data is no longer applicable. If you make a legitimate request for erasure or withdraw your consent to data processing, your data will be erased, unless we have other legally permissible reasons for retaining your personal data (e.g. retention periods under tax or commercial law); in the latter case, erasure will take place after these reasons no longer apply.

General information on the legal basis for data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR, insofar as special categories of data are processed in accordance with Art. 9 para. 1 GDPR. In the event of explicit consent to the transfer of personal data to third countries, data processing also takes place on the basis of Art. 49 para. 1 lit. a GDPR. If you have consented to the storage of cookies or access to information in your end device (e.g. via the device’s fingerprint), the data processing is also carried out on the basis of Art. 25 para. 1 GDPR. Consent can be withdrawn at any time. If your data is required for the performance of the contract or for taking pre-contractual measures, we process your data on the basis of Art. 6 para. 1 lit. b GDPR. In addition, we process your data if this is necessary to fulfill a legal obligation on the basis of Art. 6 para. 1 lit. c GDPR. Data processing may also take place on the basis of our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR. Information on the relevant legal bases in each case can be found in the following sections of this privacy policy.

Recipients of personal data

As part of our business activities, we work together with various external bodies. In some cases, it is also necessary to transfer personal data to these external bodies. We only transfer personal data to external bodies if it is necessary for the performance of a contract, if we are obliged to do so by law (e.g. transfer of data to tax authorities), if we have a legitimate interest in the transfer in accordance with Art. 6 para. 1 lit. f GDPR or if another legal basis allows the transfer of data. When using processors, we only forward our customers’ personal data on the basis of a valid order processing contract. In the case of joint processing, a joint processing agreement is concluded.

Withdrawing your consent to data processing

Many data processing operations are only possible with your explicit consent. You can withdraw your consent at any time. The legality of the data processing carried out until the withdrawal is not affected by the withdrawal.

Right to object to the collection of data in specific cases and to direct marketing (Article 21 GDPR)

IF THE DATA PROCESSING IS BASED ON ART. 6 PARA. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE LEGAL BASIS FOR PROCESSING IS SET OUT IN THIS PRIVACY STATEMENT. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR THE PROCESSING SERVES TO ESTABLISH, EXERCISE OR DEFEND LEGAL CLAIMS (OBJECTION UNDER ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL THEREAFTER NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION UNDER ART. 21(2) GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of a breach of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or where the alleged breach took place. The right to lodge a complaint is without prejudice to the application of other administrative or judicial measures.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or for the performance of a contract transmitted to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done if it is technically feasible.

Information, rectification and erasure

Within the framework of the applicable legal provisions, you have the right to be informed, free of charge, about your stored personal data, their origin and recipients, and the purposes of the data processing and, where applicable, the right to rectification or erasure of these data at any time. You can contact us at any time regarding this and other personal data issues.

Right to restriction of processing

You have the right to request restriction of processing of your personal data. You can contact us at any time to do this. The right to restriction of processing exists in the following cases:

If you contest the accuracy of your personal data stored by us, we generally need time to verify this. During the time of the verification, you have the right to request that the processing of your personal data be restricted.

If the processing of your personal data was/is unlawful, you can request restriction of processing instead of erasure.

If we no longer need your personal data, but you need it to exercise, defend or enforce legal claims, you have the right to request the restriction of the processing of your personal data instead of its erasure.

If you have lodged an objection in accordance with Art. 21 para. 1 GDPR, a balance must be struck between your and our interests. As long as it has not yet been determined whose interests prevail, you have the right to request that the processing of your personal data be restricted.

If you have restricted the processing of your personal data, these data may – apart from storage – only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

SSL or TLS encryption

This website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the website operator. You can recognize an encrypted connection by the change of the address line in your browser from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is enabled, the data you send to us cannot be read by third parties.

Objection to promotional emails

We hereby object to the use of contact details published as part of our obligation to provide a legal notice for the purpose of sending unsolicited advertising and information material. The website operators expressly reserve the right to take legal action in the event of unsolicited sending of advertising information, such as spam emails.

4. Data collection on this website Cookies

Our websites use so-called “cookies”. Cookies are small data packets that do not cause any damage to your end device. They are stored on your device either temporarily during a session (session cookies) or permanently (persistent cookies). Session cookies are automatically deleted at the end of your visit. Persistent cookies are stored on your end device until you delete them yourself or until they are automatically deleted by your browser.

Cookies can originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies make it possible to integrate certain services of third-party companies into websites (e.g. payment service management cookies).

Cookies have different functions. Many cookies are technically necessary, as certain functions of the website would not work without them (e.g. the shopping cart function or the display of videos). Other cookies may be used to evaluate user behavior or for advertising purposes.

Cookies that are required to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping cart function) or to optimize the website (e.g. cookies for measuring the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies in order to be able to provide its services in a technically error-free and optimized manner. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing is carried out exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG); consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are disabled, the functionality of this website may be limited.

The cookies and services used on this website are described in this privacy policy.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are

Type of browser and browser version Operating system used Referrer URL

Hostname of the accessed computer Time of server request IP address

This data is not merged with other data sources.

This data is collected on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically flawless presentation and optimization of its website – the server log files must be recorded for this purpose.

Contact form

If you send us inquiries via the contact form, your data from the inquiry form, including the contact details you enter there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR if your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in being able to effectively process the requests addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be withdrawn at any time.

We will keep the data you provide in the contact form until you request its deletion, withdraw your consent to its storage or until the purpose of its storage no longer applies (e.g. after we have fulfilled your request). Mandatory statutory provisions – in particular retention periods – are not affected by this.

5. newsletter data

If you wish to receive the newsletter offered on the website, we need an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. No further data is collected, or only on a voluntary basis. We use this data exclusively to send the requested information and do not pass it on to third parties.

The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6(1)(a) GDPR). You can revoke your consent to the storage of the data, the e-mail address and its use for sending the newsletter at any time, for example via the “Unsubscribe” link in the newsletter. The legality of the data processing operations that have already taken place is not affected by the withdrawal.

The data you provide to us for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and deleted from the newsletter distribution list after you have unsubscribed from the newsletter or after the purpose no longer applies. We reserve the right to delete or block e-mail addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR.

Data stored by us for other purposes is not affected by this.

After you have unsubscribed from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist if this is necessary to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in fulfilling the legal requirements when sending newsletters (legitimate interest within the meaning of Article 6(1)(f) GDPR). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

6 Plugins and tools

YouTube with enhanced data protection

This website integrates videos from the YouTube website. The operator of the website is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

When you visit one of these websites where YouTube is integrated, a connection to the YouTube servers is established. This provides the YouTube server with information about which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to link your browsing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

We use YouTube in an enhanced data protection mode. According to YouTube, videos played in extended data protection mode are not used to personalize browsing on YouTube. Ads played in extended data protection mode are also not personalized. No cookies are stored in the extended data protection mode. Instead, so-called local storage elements are stored in the user’s browser, which contain personal data similar to cookies and can be used for recognition. More information on the extended data protection mode can be found here:

https://support.google.com/youtube/answer/171780.

After activating a YouTube video, additional data processing measures may be triggered over which we have no influence.

The use of YouTube is for the purpose of presenting our online offers in an appealing way. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. If a corresponding consent has been requested, the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal equipment (e.g. fingerprints) within the meaning of the TTDSG. Consent can be withdrawn at any time.

Further information on data protection at YouTube can be found in their privacy policy at: https://policies.google.com/privacy?hl=de.

The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States that aims to ensure compliance with European data protection standards when processing data in the United States. Any company certified under the DPF commits to comply with these data protection standards. Further information on this can be obtained from the provider via the following link: https://www.dataprivacyframework.gov/s/participant-search/participant- detail?contact=true&id=a2zt000000001L5AAI&status=Active

Google Fonts (local hosting)

This website uses so-called Google Fonts, provided by Google, for the uniform display of fonts. Google Fonts are installed locally. There is no connection to Google’s servers.

More information about Google Fonts can be found at https://developers.google.com/fonts/faq and in the Google Privacy Policy: https://policies.google.com/privacy?hl=de.

Google reCAPTCHA

We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

The purpose of reCAPTCHA is to check whether data is entered on this website (e.g. in a contact form) by a human being or by an automated program. To this end, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis starts automatically as soon as the website visitor enters the website. For the analysis, reCAPTCHA evaluates various data (e.g. IP address, time spent by the website visitor on the website or mouse movements made by the user). The data collected during the analysis is passed on to Google.

reCAPTCHA analytics run entirely in the background. Site visitors are not informed that an analysis is taking place.

The data is stored and analyzed on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in protecting its website from abusive automated spying and SPAM. If a corresponding consent has been requested, the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s terminal equipment (e.g. fingerprints) within the meaning of the TTDSG. Consent can be withdrawn at any time.

For more information about Google reCAPTCHA, please refer to Google’s Privacy Policy and Google’s Terms of Service at the following links:

https://policies.google.com/privacy?hl=de and

https://policies.google.com/terms?hl=de.

The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States that aims to ensure compliance with European data protection standards when processing data in the United States. Any company certified under the DPF commits to comply with these data protection standards. Further information on this can be obtained from the provider via the following link: https://www.dataprivacyframework.gov/s/participant-search/participant- detail?contact=true&id=a2zt000000001L5AAI&status=Active